Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Perform a variety of office support and/or secretarial duties for the Head Start department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Maintain confidentiality of all privileged information.
Responsibilities:
* Answer incoming telephone calls; determine purpose of calls, and forward calls to appropriate personnel or department, ensuring professional telephone etiquette.
* Screen correspondence: exercise judgment and respond; accordingly, receive, sort, log, and route mail.
* Record and deliver messages or transfers calls to voice mail when appropriate.
* Welcome visitor and determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Maintain master calendar of events, meetings, and training for Head Start Program.
* Assist with coordinating and communicating transportation needs.
* Prepare monthly program newsletter.
* Coordinate time sheets, book orders, and other financial items as directed.
* Preserve personnel and student records as required.
* Receiving of supplies, materials, and orders and assisting in sending Accounts Payable documents for payment to Central Accounting Payables.
* Prepare correspondence, report, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
* Create and revised presentations for professional staff as requested.
* Edit and review all correspondence and documents for correct grammar, punctuation, and spelling.
* Conducts research to resolve operational questions or issues as requested.
* Establish and maintain an effective filing and retrieval system
* Maintain and operate scanner, office machines, equipment and computers, Perform or coordinate general maintenance and repairs
* Maintain inventory of office supplies, classroom supplies, and general operational supplies
* Transmit outgoing faxes, and retrieve, logs, and distribute incoming faxes.
* Prepare program flyers and notices.
* Process work orders, follow-up and track them.
* Enter Child Plus Daily Attendance and upload and attach documents.
* Contact families regarding daily attendance issues.
* Contribute to a team effort and accomplish related results as required.
* Maintain program vehicle logs and submit monthly to fleet management; develop and maintain vehicle use schedule for staff as needed.
Skills:
Essential:
* Ability to work independently with minimal supervision.
* Ability to carry out instructions furnished in verbal or written format
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels
* Ability to represent the organization in a professional manner, building respect and confidence
* Ability to demonstrate excellence and continually seek improvement in results
* Ability to handle multiple tasks and meet deadlines
* Ability to communicate effectively both verbally and in writing.
* Knowledge of records management and basic accounting procedures.
* Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
* Knowledge of proper spelling, grammar, punctuation, and basic math skills.
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* High School Diploma, HSED Diploma or GED Certification wi
Credentials:
Essential:
* Must obtain Food Handlers upon hire and annually thereafter.
* Civil Rights Training upon hire and annually thereafter.
* Shaken Baby Syndrome certification upon hire and annually thereafter.
* Complete Oneida Certification on Reporting Child Abuse and Neglect training upon hire and annually thereafter.
Nonessential:
* Must be CPR and Red Cross First Aide Certified or the ability to obtain within three (3) months of employment. Must maintain CPR and Red Cross First Aide Certification during employment.
Working conditions:
Essential:
* Sit frequently
* Walk frequently
* Reach with hands and arms
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Crawl and lift and/or move up to twenty-five (25) pounds.
* Office setting
* Moderate noise level
Experience:
Nonessential:
* One year (1) of previous administrative or secretarial experience.
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
Apply on company website
Find Connections via Linkedin
