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Job Summary: The HR Assistant provides administrative support to the Human Resources department and assists with various HR functions to ensure smooth operations. The HR Assistant plays a crucial role in supporting employee benefits programs within the organization, handling tasks related to recruitment, employee records management, benefits administration, onboarding, and general HR inquiries. The HR Assistant plays a vital role in maintaining HR processes and supporting the overall HR team.
Responsibilities Include:
- Benefits Administration Support:
- Research and respond to employee inquiries including PTO.
- Respond to basic benefit questions/issues.
- Enrollment processes such as tracking of eligibility and employment status change notifications.
- Collaborate with benefits supervisor to ensure accurate benefits administration.
- Provide support during the open enrollment process.
- ACA administration includes running monthly ACA reports to identify new hires and variable hour employees working over 30 hours.
- Unemployment Claims and Records Management:
- Processes unemployment claims, coordinates hearings and appeals.
- Maintains accurate and up-to-date employee records, including personal information, employment history, and termination information.
- Date Entry: Input and maintain employee data in the HR & Payroll system accurately and in a timely manner such as;
- New hires, rehires, terminations, and LOA's.
- Updates HR records accordingly to Ensure all data is accurate in the payroll system including verifying offer letters and motor vehicle records for drivers.
- Participate in basic payroll processing including position and rate changes.
- General HR Support:
- Provide general administrative support to HR department with various HR initiatives, projects, and tasks.
- Prepare periodic HR procedure reminders.
- Send employee waivers and packets as needed.
- Coordinate HR announcements such as service awards, recognition, and life events.
- Verification of employment requests.
- Respond to general HR inquiries from employees and redirect complex inquiries to appropriate HR personnel.
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