Accounts Payable Manager Job Listing at Rexel USA, Inc in Beaverton, OR (Job ID 69317944-2F8F-4)

Description

The position of Accounts Payable Manager will be based out of our Beaverton, OR location!

Summary
The Accounts Payable Manager is responsible for ensuring accurate and timely payments of Trade Payables related to transactions by following the company's policies and procedures. Will manage average monthly transactions of $90K and total annual disbursements totaling over $2B. The Manager Accounts Payable must also resolve vendor statements and unbilled receipts to ensure accurate and timely resolution for multiple ERP systems.

What You'll Do

• Manage daily activities of Accounts Payable staff that includes variance resolution and escalation, disbursements, vendor statements, and unbilled receipts
• Oversee staff selection, performance management, goal setting, training, and development
• Evaluate workloads, determine priority, and implement changes to continuously improve productivity and efficiency
• Ensure staff has a positive and rewarding team environment
• Perform month end close process for Trade Accounts Payable which includes review of open payables, unapproved transactions, and various general ledger accounts
• Publish weekly unapproved invoice report including priority, region, branch, invoice amount, and cash discount
• Publish quarterly reporting for aged debit balances by Vendor and include steps taken for recovery
• Publish lost discount analysis after each month end close. Identify items resolved after pay date, payback of Net 30, Vendor error, and system term issues
• Publish monthly bank reconciliations by payment type and supplier, and explain steps taken to reconcile
• Partner with the Sourcing Team on key working capital initiatives. Review, submit, and approve Pay To vendor maintenance workflows for name, banking updates, and term changes
• Identify opportunities for process improvement, improving accuracy and efficiency while reducing cost
• Other duties as assigned

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You'll Need

• High School or GED    
• 4 Year / Bachelor's Degree preferred in Accounting or Finance
• 7+ years of related experience
• 2+ years of supervisory experience
• Experience in managing high-volume complex day-to-day Accounts Payable functions

Knowledge, Skills & Abilities

• Ability to work effectively in large, geographically dispersed business with a centralized Accounts Payable process
• Advanced Excel experience (Concatenates, V-lookups etc.)
• Strong leadership skills and ability to lead large teams
• Ability to work well with all levels of management
• Strong communication skills
• Strong analytical, problem solving, and critical thinking skills
• Strong initiative; ability to self-manage
• Ability to work effectively under pressure and meet deadlines

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold    None
• Exposed to bio hazardous conditions    None
• Exposed to toxic or caustic chemicals which mandate attention to safety considerations    None
• Exposed to electrical hazards; risk of electrical shock    None
• Handles or works with potentially dangerous equipment    None
• Travels to offsite locations    None

Physical Demands

• Sit: Must be able to remain in a stationary position    Constantly – at least 51%
• Walk: Must be able to move about inside/outside office or work location    Occasionally – up to 20%
• Use hands to finger, handle or feel: Operates a computer and other office machinery    Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to position ones self to maintain computers in the lab, including under desks and in the server closet    None
• Climb or balance: Must be able to ascend/descend on a ladder    None
• Talk, hear, taste, smell: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions    None

Weight and Force

• Up to 10 pounds    None
• Up to 25 pounds    None
• Up to 50 pounds    None
• Up to 100 pounds    None
• More than 100 pounds    None

“Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.”