Description
Major Purpose: Provide administrative support on-site at the P66 Refinery. Responsibilities / Job Duties: Assist the management team to ensure needed tasks are completed Perform general clerical duties to include, but not limited to: copying, faxing, scanning, mailing, and filing. Prepare administratively for team member meetings (supervisor meetings, safety meetings, new team member orientation, etc.). Assist in all aspects of training documentation and recordkeeping Maintain team member files Schedule team members for required annual training Schedule and coordinate travel needed Arrange on-site access for visitors Create memos and record meeting minutes Coordinate catering and other needs for on-site meetings and events Provide clerical and administrative support for the department Manage various company programs Perform office assistant/runner duties when necessary Cross train with the Financial Coordinator to assist during PTO and high work volume periods Plan and coordinate activities that perpetuates the Savage culture and builds team member morale including, an effective on-boarding process, training, company events, etc. Perform other various tasks as assigned Requirements/Qualifications: No specific industry background required; however, experience in the areas of transportation, refining and or industrial environment is preferred Excellent planning and organizational skills, with the ability to prioritize and carry critical projects to completion Candidates with a positive and professional attitude who are confident, enthusiastic, friendly and honest, have been the most successful in this position Computer and internet savvy including Microsoft Office Suite and Microsoft Outlook Hardworking and self-starter with the ability to work independently Anticipates problems and has the ability to bring about creative solutions Set an example of professionalism and service Willingness to participate in an employee based safety program and contribute to a safety culture Clean driving record and ability to safely operate automobiles Able to acquire and maintain a TWIC card, BOP and Site Specific credentials that require an extensive background check and clean criminal history Education/Experience: High School Diploma or equivalent Ability to travel on an occasional basis Physical Requirements: Must be able to safely lift at least 40lbs Must be able to safely climb stairs and ladders Willing to work in and around an industrial environment #IND1
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