Description
Job Category: Administrative & Facilities Job Family: Administrative Services Work Shift: Days (United States of America) Job Description:
Essential Duties and Responsibilities:
Scheduling and Workforce Coordination
Own end-to-end scheduling for multiple departments using UKG Workforce Central.
Apply company attendance and time-off policies appropriately within the scheduling process; collaborate with Human Resources when clarification or updates are needed.
Ensure schedules reflect approved Paid Time Off (PTO), leaves, training, and other labor related adjustments in coordination with Management and Human Resources.
Identify staffing gaps, coverage risks, and overtime trends; communicate findings to leadership and recommend solutions.
Prepare weekly schedules and labor forecasts.
Maintain accuracy within scheduling and timekeeping systems, resolving discrepancies proactively.
Assist with onboarding newly hired partners (employees). Support Human Resources with onboarding activities such as coordinating paperwork, new-hire scheduling, uniforms, and building access setup.
Provide support for recruiting activities such as interview scheduling or communication, depending on Human Resources needs.
Visitor and Employee/Partner Resources
Assist with coordination of plant tours, customer visits, and special events. Ensure visitors and contractors have completed the required safety training and complete annual safety training renewal.
Assist with system setup for new partners and contractors, including assigning facility access through Salto in accordance with established permissions.
Use Oracle to create purchase orders, manage office and break room supply inventories, and process expense reports.
Manage purchasing card transactions and reconcile documentation according to company policy.
Coordinate front office procedures for regulatory visitors, ensuring appropriate documentation, notification, and access permissions are followed in accordance with company policy and applicable guidelines.
Administrative Support
Provide general administrative support to Plant Leadership Team, including correspondence, document preparation, presentations, and meeting coordination,
Maintain organized records, reports, and confidential documentation.
Serve as a communication point for cross department administrative needs.
Support mail processing, document distribution, and front office presentation. Ensure the front office and lobby areas are clean, organized, and well stocked.
Coordinate office equipment needs, vendor communication, and general office organization.
Work independently or with a team on special/seasonal projects as needed.
Understand and adhere to Good Manufacturing Practices (GMPs).
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
Qualifications:
Education:
High School Diploma or equivalent required.
Associate degree or coursework in Business, Accounting, or Industrial Psychology preferred.
An equivalent combination of education and/or experience may be considered.
Experience:
Minimum of five (5) years of administrative experience in a professional, manufacturing, or operation environment.
Experience with scheduling, workforce coordinator, or operational support preferred. Experience with UKG Workforce Central, Oracle, or similar workforce and purchasing systems preferred.
Certification/Licensure:
Maintain Notary Public status with the State.
Skills Required:
Proficient Personal Computer skills in Microsoft Excel, PowerPoint, Outlook, Word. Testing (Wonderlic, MS Word, Excel) will be required with Guidelines used from the Office Technical and Hourly Leader Job Family. Resume Required. The Plant Administrator will be selected based on Testing, Qualifications based on Minimum Requirements, and a Targeted Selection Interview Process.
Must be able to demonstrate the ability to perform essential and non-essential tasks related to the job. Successful partners must follow and maintain Preventative Control Plans, Critical Control Points, and Safety Procedures.
Successful Partners must follow and sustain process improvements, Food Safety, Partner Safety, and Food Quality. Must maintain absenteeism below 65 attendance points.
Demonstrated Schreiber Partner qualities including personal qualities (emotionally intelligent, caring & inclusive, always learning), process qualities (disciplined, continuously improving, enterprise thinking) and business qualities (customer focused, results oriented, knowledgeable about our farm-to-fork value chain.)
Must have excellent communication and presentation skills. Ability to read, analyze, and interpret and prepare general business reports. Familiarity with journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, partners, and others.
Must be adaptable, dependable, goal-oriented, hardworking, able to manage multiple priorities, and willing to work as needed.
Must be self-motivated, driven, and self-initiated with a proven track record of excellent organizational and multitasking skills to meet deadlines.
Ability to extract, analyze, and act on information with limited supervisory input.
Dedication to meeting the expectations and requirements of internal and external customers; acts with customers in mind.
Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.
- A 401(k) plan that includes up to an 8 percent Schreiber match and has been recognized as Best-in-Class for companies with 5,000-plus employees.
- Competitive medical, prescription drug, dental and vision benefits without a waiting period, including second-opinion medical consultation with specialists
- Wellness resources, including a fitness reimbursement program and access to an interactive personalized online wellness program
- Paid vacation and holidays
- Professional growth and development opportunities through training and our Education Assistance Program
- Childcare costs. Get up to $5,000 annually to help you with the cost of childcare. Monthly contributions toward childcare expenses, including independent babysitters.
Schreiber requires that an employee have authorization to work in the country in which the role is based. In the event, an applicant does not have current work authorization, Schreiber will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship.
An Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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