Billing Assistant - Hybrid Opportunity Job Listing at Seyfarth Shaw in Chicago, IL (Job ID 2257)

Description

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As a Billing Assistant, you will be responsible for assisting Billing Coordinators with a wide range of billing tasks and assisting them in effectively preparing and processing invoices. You will be responsible for working cross-functionally with various teams to ensure invoices are submitted accurately and in a timely manner. 

THE DAY-TO-DAY:

• Review and enter all rate exceptions. Working with billing coordinators, secretaries, and/or partners to clarify distinct rate requirements prior to processing.
• Ensure timekeeper maintenance, including opening and terminating timekeepers in Aderant
• Assist Billing Coordinators with managing time entries and edits, adjustments, write-downs, rate management and bill posting for many practices throughout the firm.
• Prepare invoices in customized formats as required by Clients and Partners.
• Pre-bill review of invoices prior to submission to clients to ensure all entries are in compliance with client specific guidelines.
• Email/mail client invoices in accordance to client guidelines.
• Log and forward department incoming checks to national finance team.
• Maintain DailyTime mailbox and respond to individual requests.
• Initiate requests for supporting documentation and review for accuracy.
• Generate and provide monthly client accruals to team.
• Track and monitor statuses of e-billed invoices.
• Provide basic financial data and analysis and work on other ad hoc support duties as required.
• Log, generate, and distribute financial reports based on audit requests from clients in a timely fashion.
• Perform additional general office duties as assigned by the Billing Supervisor, including answering calls for the department, opening mail and preparing mail logs, responding to email requests and supporting various office administrative requests.
• Assist with back-up requests as needed.

YOU HAVE:

• College degree preferred or equivalent work experience
• One year of legal billing experience preferred
• Experience with Aderant Expert preferred
• Proficiency in basic Microsoft Office
• Excellent oral and written communication skills
• Ability to prioritize effectively

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

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This position is based in Chicago, IL 60606