Executive Assistant Job Listing at SPA in Chantilly, VA (Job ID 2025-19699)

Description

Qualifications

Required:

• • • Active TS/SCI with a Polygraph at time of application 
      • Please discuss specific polygraph requirements with a SPA Talent Acquisition professional.
• Bachelor's degree in Business Administration or similar discipline; or Associate's degree in a similar discipline with at least 4 years of related experience; or a High School diploma with at least 8 years of related experience; or relevant professional training certificates, such as CEUs, or from completed training or skill acquisition courses
• Minimum 8 years of working experience in government or industry in relevant work areas including: DoD/IC administration processes, front office operations, or similar commercial or private industry environments
• Excellent oral and written communication skills

Desired:

• Master's level degree in a relevant discipline
• 10+ years of relevant experience in an Intelligence Community organization's front office
• Familiarity with advanced system acquisition processes
• Familiarity with federal budgeting and planning process
• Familiarity with Quality Assurance procedures, tools and techniques
• Advanced proficiency in MS Office Suite applications

Executive Assistants provide direct support to senior executives in a government front office to help them address their roles and responsibilities accurately, responsively, and in a timely manner. Executive Assistants shall be prepared to provide support in a dynamic operational environment with short turnaround cycle times and often involving complex issues, concepts, and processes.

Duties include providing professional administrative support in the following focus areas:

• Make calendar annotations and scheduling.
• Maintain senior staff calendar tools.
• Use the TIER tool for organizational coordination.
• Assist with travel and training needs.
• Monitor and respond to email and other types of correspondence.
• Provide manpower and action support.
• Coordinate communications flow into and out of organizational departments.
• Comply with official mandated documentation management requirements.
• Receive and distribute front office and senior official mail.
• Schedule meetings and conference rooms at local and remote locations.
• Support front office operations at offsite locations, such as conferences, program reviews, and launches.

This position is for future work and is contingent upon SPA receiving funding for this effort.