Description
The Administrative Assistant I performs a variety of administrative functions in support of the Retirement Services department and the Retirement Services Director and works to facilitate the smooth operation of the day-to-day department activities.
What We're Looking For
- Directly support the Retirement Services Director and Manager by greeting callers, managing their schedules, coordinating meetings or other events, handling travel arrangements, and tracking and maintaining expense reports, associate requests, and related approvals.
- Assist department members with answering department phone calls making travel arrangements, organizing expense reports, scheduling conference rooms, ordering meals (when needed), and other similar tasks.
- Track and maintain department activity, spreadsheets, department mailbox, submitting tasks and managing approvals where needed.
- Manage new hire setup and maintain information on department associates.
- Develop a confident understanding of the department's policies and objectives.
- Maintain vendor contacts, important documents/data, and other files electronically.
Facilitate updates to the internal website as needed.
What You'll Bring
- Ability to demonstrate professionalism, initiative, and good judgment.
- Ability to take pride in work and accountability for mistakes.
- Strong communication skills to effectively communicate with all levels of management and staff.
- Ability to organize, prioritize, and manage multiple tasks, responsibilities, and deadlines.
Education & Experience
- Minimum Required: High School diploma or experience that enables performance in all aspects of the position
- Minimum Required: 1+ years' administrative related experience
Systems & Technology
- Working knowledge of Microsoft Excel, Word, PowerPoint, Outlook
About Stifel
Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.
While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success.
At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.
Stifel is an Equal Opportunity Employer.
We Value Diversity
Stifel is an equal opportunity employer dedicated to fostering, cultivating, and preserving a culture of diversity and inclusion by embracing and welcoming everyone. At Stifel, we believe a diverse team is a critical element of how we find success and strive to build on diversity, inclusion, respect, and engagement in all that we do, across the firm. Accordingly, we welcome applications for employment from all qualified candidates.
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