Financial Management and Administration Specialist Job Listing at Tetra Tech in Suva, Central Division (Job ID 52991)

Description

Support one of the Pacific's most significant multi-country humanitarian investments by managing financial systems and ensuring accountability to help enable resilient, locally led humanitarian action across the region.

Contribute to a world where people, communities and the planet thrive.

Tetra Tech International Development is a leading development consulting firm working with government, businesses, and NGOs to solve complex development challenges in the Indo-Pacific region. For more information please visit our website 

The Opportunity

• Use your finance skills to support an impactful regional program
• Suva, Fiji based role open to national candidates only (valid working rights required)
• Full time role until 30 June 2027, with possibility to extend

The Pacific Humanitarian Warehousing Program (PHWP) is a Pacific‑led, multi‑donor initiative supporting 14 Pacific Island countries and Timor-Leste to strengthen national humanitarian warehousing, pre-positioning and emergency response systems.

As the Financial Management & Administration Specialist, you'll report to the Program and Operations Manager and be the primary finance focal point for the PHWP Infrastructure Specialist Unit (ISU). You will play a vital role in the financial health, accountability and operational coordination of a diverse, region-wide infrastructure portfolio designed to build climate-resilient, inclusive humanitarian warehouses.

This is a unique opportunity to contribute to a high-impact, climate‑resilient, locally led humanitarian initiative that strengthens national preparedness and improves outcomes for the region's most at risk communities.

The Program: Pacific Humanitarian Warehousing Program - Infrastructure Specialist Unit (PHWP ISU)

PHWP supports partner countries to:

• Access resilient, fit for purpose humanitarian warehouses and disaster relief supplies.
• Strengthen national systems for warehouse management, pre-positioning and emergency response.
• Build independently managed, inclusive and climate-resilient national capabilities.

Tetra Tech implements the infrastructure components of PHWP on behalf of DFAT as the Pacific Humanitarian Warehousing Program Infrastructure Specialist Unit (PHWP ISU). We work closely with SPC and country governments to co‑design and deliver warehouse solutions tailored to local needs. Delivery aligns with the program's cross‑cutting priorities: locally led development, GEDSI integration, and green humanitarian action.

Your Role

As the Financial Management & Administration Specialist, you will:

Lead the financial management operations of the PHWP ISU

• Carry-out month end and year end closing processes
• Prepare monthly invoices to DFAT and provide full documentation for monthly transaction spot checks

Deliver robust financial reporting & forecasting (60%)

• Produce monthly, quarterly, half year and annual financial reports for DFAT and internal stakeholders.
• Manage the monthly and annual forecasting processes, ensuring variances are accurately analysed and forecasting remains current.
• Track expenditure against thematic priorities such as locally led procurement, GEDSI and MEL.

Manage payments and financial systems (20%)

• Oversee program bank accounts and ensure all transactions meet compliance requirements.
• Process payments, manage bookkeeping (QuickBooks + Tetra Tech systems) and oversee petty cash.
• Prepare fund requests to ensure adequate program liquidity.

Support payroll processing and manage leave tracking (5%)

• Coordinate submission of staff timesheets, liaise with Fiji and Australia corporate payroll teams, and manage ISU staff leave and STA contract day tracking.

Provide travel and admin support (10%)

• Support ISU team travel bookings including booking accommodation and car rental, organising per diems, , and preparing travel Health, Safety and Security documentation.

Strengthen financial controls and compliance (5%)

• As necessary, support the Operations Manager to undertake adhoc operational and administrative requirements of the program.
• Work with the Program and Operations Manager and corporate teams to maintain strong financial processes aligned with DFAT and Tetra Tech requirements.

You Will Bring

• Strong experience managing finances for complex programs including experience with ensuring compliance with donor finance requirements (DFAT and international development experience highly regarded).
• Proven ability to plan, forecast, and adjust expenditures to adapt to changing program plans.
• Experience with procurement and contract administration; familiarity with Australian Commonwealth Procurement Rules is an advantage.
• Excellent knowledge of financial systems, tools and processes.
• Strong interpersonal skills, cross‑cultural competence and the ability to work collaboratively across diverse teams.
• Exceptional attention to detail, strong communication skills and commitment to transparency, accountability and inclusion.
• Advanced computer skills, including Quickbooks and MS Office – advanced Excel skills required.
• Degree in Finance, Commerce, Business, Project Management or related field. Significant relevant experience will be accepted in lieu of formal tertiary qualification.

For the position description please click here. The password is TetraTech2026.

How to Apply

If you are passionate about strengthening Pacific led humanitarian systems and have the financial expertise to help deliver a complex, high‑impact regional program, we would love to hear from you. Click the “Apply for job” button.

Submit your application, including:

• Resume
• Cover letter (max 2 pages) demonstrating how your experience, knowledge and skills align with the selection criteria.

Applications close: 11 February 2026 at 11:59pm AEST.

Why Tetra Tech International Development?

We are a values led organisation committed to flexible working, wellbeing, and creating positive impact. Our culture is grounded in collaboration, trust, diversity, and inclusion. Learn more about our purpose and values here.

Tetra Tech International Development is an equal‑opportunity employer and welcomes applicants of all cultures, genders, abilities, and experiences. We are committed to child safety, safeguarding, and the prevention of sexual exploitation, abuse, and harassment.

As a leading development consulting firm, Tetra Tech International Development works with people and communities to solve some of the world's most complex challenges to achieve a positive impact.

Working at Tetra Tech International Development means working within a values led organisation that invests in flexible work environments built on trust, safety and well-being. Through unified systems, flexible and supportive workplaces, we provide the foundations required for our team to enjoy the work they do and deliver value every day. Read more about our culture, purpose and values here.

Tetra Tech International Development is an equal opportunity employer and has a genuine commitment to diversity and inclusion, child safety, safeguarding, and the prevention of sexual exploitation, abuse and harassment. We encourage people living with a disability; First Nations Peoples; and people of all cultures, genders, abilities, and experiences to apply.

Should you require additional support with your application, please email IDEV.HRServices@tetratech.com or phone +61 (08) 8375 4400.

Tetra Tech has a zero-tolerance approach to sexual exploitation, abuse and harassment (‘SEAH'), child abuse and exploitation, modern slavery and safeguarding related retaliation, and this zero-tolerance extends to inaction. Tetra Tech is committed to being a child safe organisation, and to promoting a culture that supports gender equality, and addresses the gendered drivers of violence against women and children. It is committed to fostering a culture where we prevent and respond decisively and appropriately to harm against people, and that all people are treated with dignity and respect, irrespective of country, project, or office where we work. This will require compliance with Tetra Tech's Safeguarding and other Codes of Conduct and our associated safeguarding policies (Child Protection and Child Safety, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH) policy and procedure, and Modern Slavery. Any successful applicants will be required to undertake satisfactory referee and criminal record checks prior to being appointed to any position.

Position Type

Project opportunity

Region

Australia and Indo-Pacific Teams and Clients

Sector

Finance (International Development) 

• Organization: 755 IDV