Description
Transwestern Real Estate Services adds value for investors, owners and occupiers of all commercial property types through comprehensive solutions grounded in sound market intelligence. Part of the Transwestern companies, the firm applies a consultative approach to Agency Leasing, Asset Services, Tenant Advisory + Workplace Solutions, Capital Markets and Research & Investment Analytics.
Our firm's award-winning culture and reputation for exceptional service are built on a common purpose – Empowering Good People to do Extraordinary Things Together. This unique approach, reinforced by the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence, create value for our team members and clients every day.
The Phoenix Office Associate position will be responsible for working directly with the Phoenix Regional office supporting brokerage and asset services leadership and teams by providing administrative support. Overarching responsibilities include phone support, typing, reports, filing (digital and analog), and distribution of correspondence and related administrative functions. This position retains latitude in formulation and implementation of new procedures and processes that are consistent with the company's objectives.
It is also the responsibility of Phoenix Office Associate not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.
Essential Functions
Prepare proposals and presentation decks incorporating text, charts, tables, and other documents using various software packages.
Assist in developing new business and with selling, leasing, and marketing for the leadership team.
Respond to all internal and external client requests for data and information.
Review internal and external collateral materials, proofreads content, ensures appropriate branding, and approves materials for final distribution.
Develop and catalog business intelligence for the leadership team.
Prepare correspondence on behalf of the leadership team including but not limited to letters, leases, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, company overviews, market reports, project overviews and CoStar.
Coordinate projects from primary stages through completion.
Order and distribute client gifts, correspondence as assigned.
Assist leadership team with business development and monitoring the team's pipeline and deal activity in XRM or other databases as assigned.
Complete accounting tasks including accounts receivable support and expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
Provide accounts payable support which includes coding invoices, composing expense reports, posting AP reports, vendor on-boarding, etc.
Complete travel arrangements for team members.
Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
Initiate and execute day-to-day operational procedures including interacting with engineers, security, janitors and other building staff.
Respond positively and promptly to standard requests.
Maintain professional, positive, and proactive performance at all times.
Assist other Brokerage and Marketing Coordinators as available as needed.
Additional duties or projects as assigned by the regional leadership team.
Position Requirements
A bachelor's degree in business, economics, real estate, or related field preferred.
A minimum of 2-4 years of administrative experience in commercial real estate.
Real Estate Salesperson license preferred or willing to obtain.
Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
Excellent writing skills to prepare complete and accurate reporting.
Excellent oral communication skills to represent the company and maintain the Company's image.
Strong organizational skills, creativity, and interpersonal skills.
Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
Strong attention to detail - excellent proofreading and editing skills.
Must be able to work independently and with minimal supervision.
Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
Ability to maintain discretion regarding personnel and industry-related matters.
A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.
WORK SHIFT
LOCATION
Phoenix, AZWe Are Transwestern!
Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace diversity, equity and inclusion — not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an Equal Opportunity Employer.
Third Party Agencies/Vendors!
Transwestern recognizes the valued service provided by its recruitment agencies and as such have a Preferred Supplier List, which whom terms of business have been agreed. Only suppliers who have signed these terms can engage with Transwestern and its Family of Companies. If you are interested in becoming a Preferred Supplier vendor, we invite you to email us only at recruittw@transwestern.com. Please provide relevant information about your agency, and our dedicated team will carefully review and approve your submission. We will reach out if we find that there is a potential match and interest in adding your agency to our preapproved recruiting vendors list. Agreements obtained outside of this formal process will not be recognized and will be deemed invalid. We appreciate your understanding and cooperation in adhering to this established procedure. Thank you in advance.
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