Description
Job Description
Position Summary:
The Community Education Specialist 2 (CES 2) position will be located in the University of California Cooperative Extension Office and will act as a valuable team member of the 4-H Youth Development Program (4-H YDP). 4-H YDP is the largest youth-serving organization in the U.S. Our focus is to provide positive youth development to youth in our community through research-based best practices, community collaborations, and community engagement.
The CES 2 helps to coordinate and monitor the daily activities of the 4-H Youth Development Program (4-H YDP) in San Diego County. The CES is responsible for program expansion, outreach, and recruitment in consultation with the 4-H Regional Program Coordinator and Advisor; ensures compliance with 4-H policies and procedures; facilitates conflict management and assists with conflict resolution in accordance with UC ANR policy and practices and in alignment with 4-H policy and procedures; promotes positive youth development best practices; provides leadership and training for 4-H volunteers and community partners; processes all appropriate paperwork in compliance with UC ANR procedures, is familiar with curricula and research-based practices to prepare, implement, and train others in the delivery of educational activities in a variety of content areas such as but not limited to STEM (Science, Technology, Engineering, & Math), College & Career/Workforce Readiness, Healthy Living, Civic Engagement & Leadership through a Positive Youth Development (PYD) lens; provides effective written and verbal communication to 4-H staff, volunteers, youth, and community partners; leads and supports program coordination to carry out different 4-H educational programs, events, and activities. The CES reports to the 4-H Regional Program Coordinator.
Duties described in the position description and their percentages vary by county and location. Supervisor will provide percentages specific to your county.
This position is a career appointment that is 100% fixed.
Pay Scale: $21.89/hour to $29.12/hour
Job Posting Close Date:
This job is open until filled. The first application review date will be 3/6/2024.
Key Responsibilities:
Program Liaison and Coordination:
Manage the 4-H youth development program (YDP), events and activities and ensure compliance with best practices of positive youth development, diversity, equity, and inclusion (DEI) best practices, policy and procedure. Monitor program compliance in line with University and 4-H YD policies and procedures. Work with groups of volunteers, youth, and community partners and serve as their direct liaison.
Provide training and support to community club leaders, project leaders, other volunteers, youth, and community partners using approved materials and curriculum, including (but not limited to) specific curriculum, positive youth development (Thrive), online enrollment systems, and policy. Provide feedback to Regional Program Coordinator and Advisor on needs for advanced training.
Support interested groups in starting new 4-H programs, including chartering new clubs, reviewing and approving documents, and submitting all paperwork to the appropriate individuals.
Maintain up-to-date understanding of 4-H YD policies and relevant UC ANR policies and ensure timely communication of new or existing 4-H policies, procedures, and enrollment processes to new and returning 4-H youth, volunteers, parents, and community partners.
Collaborate with 4-H Volunteer Management Organizations and committees. Attend meetings as needed. Aim to ensure a cohesive, diverse volunteer management system.
Effectively resolve conflict. Provide oversight, review complaints, and follow 4-H Conflict Resolution Policy. Effectively and timely resolve conflict. Keep your RPC (Regional Program Coordinator) informed of all conflicts and complaints. Notify Regional Program Coordinator (RPC) if the complaint escalates and needs higher review. Ensure all needed UC ANR individuals are notified as needed. All 4-H professionals serve as mandated reporters under California Law.
Disseminate 4-H information via the 4-H website, collaborative tools, emails, social media, newsletters, blogs, etc.
Be a champion for diversity, equity, and inclusion so that all youth may engage in the 4-H program.
Serve as a liaison and communication link to community organizations, including but not limited to local schools, youth-based community organizations, race/ethnic-based community organizations, education-aligned organizations, and local fairs. Represent the 4-H YDP in the county. Provide information about the 4-H YDP to the public.
Build knowledge and skills in the areas of intercultural development, youth development, youth leadership, development of life skills, and volunteerism. Develop knowledge and expertise in a variety of content areas such as but not limited to STEM (Science, Technology, Engineering, & Math), College & Career/Workforce Readiness, Healthy Living, Civic Engagement & Leadership through a Positive Youth Development (PYD) lens.
Attend and participate in relevant professional development opportunities, virtual webinars, state/regional meetings and trainings, California 4-H State Association meetings and trainings, and monthly state 4-H meetings, including in-person conferences as funding allows.
Enrollment and Records:
Monitor, ensure accuracy, and approve youth and volunteer enrollments in compliance with 4-H state policy. Recruit, train, and support volunteer enrollment coordinators to assist in the enrollment process.
Screen new volunteer applications, and ensure volunteers follow and complete all volunteer enrollment steps, including DOJ/FBI fingerprinting and required annual trainings.
Serve as the key contact person, providing guidance, support, and processing official documents in line with the University and 4-H YD policies and procedures. Ensure 4-H Record Retention Guidelines are followed.
Program Expansion, Outreach, and Recruitment:
Promote and expand 4-H programs in schools and communities.
In consultation with the Regional Program Coordinator and Advisor, assist with developing an effective outreach program to increase 4-H program participation. Assist with developing strategic and outreach plans to expand the 4-H program to diverse communities. Assist in assessing what communities are unserved/underserved and develop community outreach and education plans to extend programs. Conducts community outreach and education to minority and underserved populations and delivers educational programs in Spanish and English in culturally relevant and responsive ways.
Assist 4-H community clubs with outreach efforts to ensure compliance with affirmative action requirements and to expand and diversify youth and adult volunteer club membership.
In consultation with the Regional Program Coordinator (RPC) and Advisor, assist with developing programs or content to reach new audiences and/or establish programs in underserved areas.
Facility Use Agreements and Policy Compliance Review:
Provide technical support and advice for 4-H event and program coordination. Monitor compliance of 4-H policy, including facility use agreement and risk management. Process facility use agreement and rental requests and ensure that established deadlines are followed.
Respond to policy inquiries from 4-H members, families and/or adult volunteers. Seek technical support from Regional Program Coordinator (RPC) and appropriate personnel at the statewide level.
Ensure 4-H members, families, volunteers, 4-H programs/units, and volunteer management organizations comply with University and 4-H policies and procedures. Provides education and support for volunteers, including but not limited to conflict management solutions, conflict resolution, and issuing disciplinary actions.
Fiscal Review and Compliance:
Ensure review and approval of 4-H unit budgets and fundraising approval forms are done by appropriate personnel.
Review 4-H unit/VMO monthly bank statements for compliance with 4-H policies. Follow-up and take corrective action for non-compliance. Email the 4-H unit leader and/or treasurer with the respective redacted bank statement(s).
Assist 4-H units and ensure end-of-the-year financial reporting requirements are met by the due date.
Communications:
Maintain 4-H county social media, create flyers for recruiting youth membership, volunteers, and community partners and educational materials using Canva, Microsoft products, or other design software. Assist in creating educational presentations, and manage data using 4-H enrollment software and Excel. Manage and update 4-H websites.
Reports:
Assist in preparing an annual plan of action, county reports, grant and funding reports, progress reports and end-of-the year accomplishments report as requested by the Regional Program Coordinator or Advisor. Assist Regional Program Coordinator (RPC) in preparing affirmative action reports and other UC/4-H reports.
All other duties as requested. Duties described in the position description and their percentages vary by county and location. Supervisor will provide percentages specific to your county.
Requirements:
- A minimum associate degree in a related field and/or equivalent experience/training in personnel management, youth development, program management, volunteer management, training professionals, and conducting workshops.
- Proficiency in diversity, equity, and inclusion best practices.
- Demonstrated success in teaching and working with a diverse youth, family, and/or volunteer audience and knowledge in delivering community educational programs.
- Familiarity with community-based agencies and experience collaborating with multiple community organizations.
- Ability to understand, interpret, and communicate departmental and organizational policies and procedures and ensure compliance.
- Working knowledge of conducting needs assessment.
- Good analytical skills to understand how program needs can be addressed through the development and delivery of training programs.
- Good reading, verbal, written and interpersonal communication skills.
- Good presentation skills.
- Proficient in use of Windows-based computers with knowledge of Microsoft Office programs (Excel, Word, PowerPoint).
Preferred Skills:
- Bilingual English/Spanish.
- Demonstrated ability to recognize similarities and differences across cultures and to bridge differences.
- Proficient in the use of social media to communicate 4-H information and reach new audiences.
- Experience in marketing, promoting or creating public awareness of programs and opportunities.
- Proficient in the use of any graphic design software such as Adobe Design, Photoshop or Microsoft Publisher, Canva.
- Proficient web-based computer applications such, Constant Contact, integrated management systems, and cloud storage systems.
Special Conditions of Employment:
- Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
- Travel including travel outside normal business hours may be requested.
- Must comply with regulatory agency reporting requirements (California's Child Abuse and Neglect Reporting Act).
- The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
- As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
About Us
The University of California Agriculture and Natural Resources (UC ANR) brings the power of University of California research and education to all 58 California counties. Through research and extension in agriculture, natural resources, economic growth, nutrition, and youth development, we work to improve the life of every Californian.
Collaborating to solve problems.
Connecting to serve communities.
For over 100 years, our advisors, specialists, faculty and staff have been committed to connecting Californians to their land grant university. We are highly collaborative and mission-driven to promote the health and well-being of people and places across the state. We are also trusted partners with hundreds of community organizations in addressing California's most pressing challenges.
UC ANR is committed to attracting and retaining a diverse workforce and will honor your experiences, perspectives and unique identity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others who demonstrate the ability to help us create and maintain working and learning environments that are inclusive, equitable and welcoming.
This position will promote, in all ways consistent with the other responsibilities of the position, accomplishment of the Affirmative Action goals established by the Division.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age or protected veteran status. If you have questions, please email the Human Resources Department.
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
How to Apply
Internal Candidates: Review the job posting and click the internal applicant link to apply. Use the same credentials used to login to UCPath to access the internal UC ANR job postings in order to apply.
Employment applications must be submitted online through our careers site. Please note, we do not accept resumes or applications by email or on paper.
External Candidates: You must register to apply for a job or create a job search agent profile. Review the job posting and click the external applicant link to apply. Click the 'Register Here' link and follow the steps to create the account. The system will not prompt you to register until you try to apply for a job online.
Employment applications must be submitted online through our careers site. Please note, we do not accept resumes or applications by email or on paper.
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