Department Manager, Physics Department Job Listing at University of California in Santa Cruz, CA (Job ID 70069)

Description

JOB POSTING

HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

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The IRD for this job is: 06-27-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Physics Department is comprised of instructional and research units and a variety of support programs and facilities with staff committed to providing excellent service to students, faculty and researchers. The department consists of approximately 24 permanent faculty, 5 researchers, and several administrative and technical support staff. The department has approximately 350 declared undergraduate majors in four distinct programs and 89 graduate students working towards PhD and Masters degrees. The department offers a significant number of lecture courses and secondary sections, many in support of other majors.  The department manager is responsible for department planning and program support, curriculum management, financial management, equipment, facilities and space coordination and security, staff and academic human resources, development and public information, and oversight of the graduate and undergraduate programs.

More information can be found at: https://www.physics.ucsc.edu/

JOB SUMMARY

Under the general direction of the department chair, the department manager is responsible for department planning and program support, curriculum management, financial management, equipment, facilities and space coordination and security, staff and academic human resources, development and public information, and oversight of the graduate and undergraduate programs.

APPOINTMENT INFORMATION

Budgeted Salary: $99,650 - $117,000/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day, Evenings, Weekend

Employee Classification: Career appointment 

Job End Date: None

Work Location: UC Santa Cruz Main Campus, possible hybrid work option

Union Representation: Non-Represented

Job Code Classification: 007375 (ADMIN SUPV 2)

Travel: Up to 25% of the time

JOB DUTIES

50% - ADMINISTRATIVE OPERATIONS

• Manages, plans, and administers a full range of administrative operations to support the academic department. Administrative operations include budget and fiscal activities, staff and academic personnel, student services, space, facilities and equipment, and program and curricular implementation.
• Provides expert advice and support to the chair in the development of long-range and strategic plans for the operations listed above.
• Using advanced knowledge, prepares short and long range planning for administrative services operations and improvements to processes.
• Performs administrative operations activities as predominant focus of position, with accountability for operational and budget processes, staff FTE, finance, human resources and space planning.
• Represents the department on business issues to the institution community and serves on committees.

25% - CURRICULUM PLANNING AND PROGRAM COORDINATION

• Facilitates delivery of instruction for the department, working closely with the chair, undergraduate advisors, graduate coordinator and teaching laboratory manager; analyzes resource implications and establishes funding priorities based on analysis of data.
• Serves as contact for department in curricular matters, ensures curricular coordination between various divisional departments and other academic departments as appropriate and assists in resolving issues and conflicts. Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs.
• Oversees the hiring of TAs and readers for each quarter.
• Oversees the development and implementation of graduate and undergraduate program policies, including graduate admissions.
• Oversees the editing and updating of the department's information in various publications including web presence and other graduate program publications

25% - SUPERVISION OF STAFF

• Selects, develops, and evaluates personnel to ensure the effective and efficient operation of departmental functions.
• Manages daily activities of administrative staff, sets priorities and deadlines for completion of tasks, and establishes internal procedures and effective utilization of resources.
• Serves as a resource for faculty and researchers who hire staff and non-academic student employees.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Extensive related administrative and management experience, including training, supervising and motivating staff.
• Demonstrated leadership experience with ability to effectively manage change and resolve complex problems independently.
• Experience with personal computing applications and computerized information systems with the willingness and ability to learn new systems in a highly technical environment.
• Financial and budgetary experience.
• Excellent analytical skills.
• Excellent organizational, planning and analytical skills with ability to prioritize workloads, anticipate needs, oversee and participate in projects, and function independently to meet deadlines, often with frequent interruptions.
• Excellent writing skills.
• Ability to communicate complex material in written and oral formats.
• Political acumen to establish and maintain effective working relationships with diverse constituents.
• Ability to promote administrative innovation, quality customer service, teamwork, open channels of communication, and a safe work environment.
• Demonstrated ability to assimilate, interpret and apply administrative policies and procedures and to exercise confidentiality, flexibility and good judgment.

PREFERRED QUALIFICATIONS

• Experience working in an academic setting with knowledge of university programs, policies and procedures related to budget, personnel, students and curriculum.
• Experience and/or training in UC administrative systems and FileMaker Pro as well as other web-based business systems (UC recruit, Div Data etc).

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination