HR SUPV 1 (HR Academic Personnel & Graduate Program Supervisor) Job Listing at University of California in Davis, CA (Job ID 64937)

Description

Job Summary

Department Purpose

The Blue Administrative Cluster and the College of Letters and Science embrace and value, diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgement of history and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture. The Departments of Economics and History are teaching and research units within the College of Letters & Science. The Blue Cluster provides administrative support for instructional and research activities to the following programs: Department of Economics, Department of History, Military Science, East Asian Studies, The Hemispheric Institute on the Americas, Jewish Studies, History Project, California Social Science History Project, the Center for Poverty Research. Studies, Jewish Studies, and Military Science.

Job Summary

Under the general direction of the Chief Administrative Officer (CAO), Department Chairs, and Program Directors, provide leadership and analytical support for the Academic/Staff Personnel Unit and the Graduate Studies Unit in a large and diverse administrative cluster. Responsible for managing all aspects of the Academic/Staff Personnel and Graduate Studies units. Leads and supervises academic personnel and graduate studies staff and is responsible for the yearly teaching call. Serves as personnel area expert for the departments supported by the Blue Cluster (Economics, History, Military Science, Hemispheric Institute on the Americas, East Asian Studies, History Project, California History Social Science Project, Jewish Studies, Center for Poverty Research.) Responsible for management of all personnel policy and practice. Determines eligibility of all academic titles. Manages, assigns, and analyzes review of all academic actions including recruitments, appointments, merits, promotions, appraisals, leaves, changes in status, salary adjustments, and appeals for merits, promotions, and appraisals. Provides policy interpretation and recommends solutions in resolving sensitive personnel issues. Responsible for personnel, payroll, and visa actions. Serves as final review on all actions prior to escalating to Dean's office. Leads and manages the graduate team, prepares supplemental teaching budgets, and manages the IPA system for the cluster. Supervises staff in the Academic/Staff Personnel and Graduate Program units; recruits, interviews, selects, trains, and evaluates performance.

Position Information

Apply by Date                    

6/24/2024

Salary Range                      

$65,100/yr. - $116,700/yr.

Appointment Type                 

Career

Number of Positions

1

Percentage of Time               

100%

Shift Hours                               

Manager will advise

Location                                 

Davis, CA

Union Representation            

No

Benefits Eligible                     

Yes

PHYSICAL DEMANDS

·       Physical Demands: Sitting – constantly; Prolonged sitting and use of keyboard.

·       Lifting Requirements: Up to 25 Pounds (Light) – occasionally; Move/lift boxes and material weighing up to 25 lbs.

·       Equipment Used to Perform the Duties: Computer and Peripheral Equipment - constantly.

WORK ENVIRONMENT

·       Work in a demanding environment with multiple competing deadlines and frequent interruptions.

·       Work flexible hours and overtime during evenings, weekends, and holidays to meet operational needs.

·       Travel to various UC Davis offices located on and off campus, at times on short notice.

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

·       Experience managing HR talent and projects, including planning and coordinating assignments, performing multiple tasks, adapting to changing priorities, meeting deadlines and maintaining a high level of productivity and efficiency.

·       Experience with financial administration, budget management, and developing and forecasting budgets.

·       Knowledge of and experience applying complex policy documents, labor agreements, government employment requirements and regulations (e.g. Worker's Comp, ADA, FMLA, Affirmative Action), and related material.

Minimum Knowledge, Skills, and Abilities (KSA):

·       Leadership, management, communication, and team building skills.

·       Analytical and problem-solving skills to identify/anticipate problems; to analyze data/information; to recommend and develop action plans; and to implement recommendations.

·       Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Experience creating and maintaining financial spreadsheets and reports.

·       Experience working with sensitive information and documents.

·       Experience in academic and staff personnel administration in a higher education institution.

·       Experience in graduate studies and graduate student employees and compensation.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.