Description
Job Posting Details
Payroll Title: Library Assistant 3
Job Code: 006760
Job Open Date: 6/12/2024
Application Review Begins: 6/28/2024; open until filled
Department Code (Name): LIBR (Library)
Percentage of Time: 100%
Union Code (Name): CX (Clerical)
Employee Class (Appointment Type): Staff (Career)
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Hiring/Budgeted Hourly Range: $24.76 - $29.42/hr.
Full Hourly Range: The full hourly range for this position is $24.76 - $35.46/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $24.76 - $35.46/hr. The budgeted hourly range that the University reasonably expects to pay for this position is $24.76 - $29.42/hr.
Work Location: Davidson Library - 1302A
Working Days and Hours: Monday-Friday, 8am - 5pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement
UCSB Library empowers researchers and students to create and adapt knowledge for the benefit of society. Situated at the interdisciplinary crossroads of campus, the Library embodies scholarship and advances UCSB as a world-class research and learning institution. With a staff of 240 employees and student workers, the Library manages more than 3.6 million unique print and digital resources, including world-renowned special research collections, and provides a wide range of innovative research, teaching and learning services to more than 2 1/2 million physical and virtual visitors per year.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UCand why You Belong at UC.
Brief Summary of Job Duties
UCSB Library empowers researchers and students to create and adapt knowledge for the benefit of society. Situated at the interdisciplinary crossroads of campus, the Library embodies scholarship and advances UCSB as a world-class research and learning institution. With a staff of 240 employees and student workers, the Library manages more than 3.6 million unique print and digital resources, including world-renowned special research collections, and provides a wide range of innovative research, teaching and learning services to more than 2 1/2 million physical and virtual visitors per year.
Required Qualifications
- High School Diploma or GED.
- Experience with Google Suite.
- 1-3 years library experience and/or education and work experience.
Preferred Qualifications
- Knowledge of library systems.
- Associate's Degree or higher.
- Experience with Interlibrary Loans.
Special Conditions of Employment
● Mandated reporting requirements of Child Abuse
● Satisfactory conviction history background check
● UCSB is a Tobacco-Free environment
Job Functions and Percentages of Time:
50% - Requests, Processing, Maintenance, & Correspondence:In the ILL management system, discovers and prints out new ILL requests submitted by UCSB faculty, staff, and students that fail automated submission or to be supplied by potential lenders; processes all Idle, Not Supplied, and Manual ILL requests; searches and verifies requests in appropriate bibliographic databases such as UC Library Search, OCLC Firstsearch, WorldCat, and various international databases; interprets complex entries and citations using knowledge of cataloging entry standards and practices; finds best bibliographic match in databases and, using knowledge of lender preferences and lending policies, constructs lender queue and submits requests via the ILL management system or the SILS. Sorts requests submitted by UCSB undergraduates; checks against UCSB course reserve holdings and cancels requests submitted for material contained in these holdings; using independent judgment cancels requests for textbooks available at the UCSB Bookstore and not available via ILL; notifies patrons of all these activities. Using independent judgment and knowledge of accessibility or availability, cancels requests for material that is difficult to obtain due to recent publication, high demand, age or rarity; discovers alternate editions that may be more easily obtained. Communicates with patrons to assess if alternate material will work for their research purposes and submit or cancel requests accordingly per patron instructions. Using independent judgment, investigates difficult or complex requests by searching additional sources and databases to discover potential suppliers or online resources; this includes in-depth interpretation of OCLC bibliographic records, investigation of international institution and union catalogs, searching non-English language catalogs, finding contact information and submitting ad hoc requests and inquiries to non-traditional ILL lenders both national and international; identifies potential and reasonable resources for purchasing as an alternate opportunity for fulfillment and communicates with patron accordingly. Corresponds effectively with UCSB patrons and lending institutions concerning the acceptability of lender conditions, or to clarify needs or citation information. Monitors the ILL management system and shared ILL email accounts for incoming conditional or special messages from patrons and lending institutions. Amends request citations or creates new requests in the ILL management system or the SILS in response to these communications.
25% - Returns Workflow Management: Processes all returned ILL items, including: sorting between materials borrowed from outside the UC system and materials borrowed from within the UC system. Prepares items for shipment back to lending institutions by updating the ILL management system accordingly, filling out the appropriate shipping form, padding fragile or rare items with bubble wrap, and bringing items to the Shipping and Receiving Room for further processing. Packs items to be returned/lent to the Cal States via the UC-shared courier service. Evaluates each returned item for damages or missing parts. Communicates with patrons concerning damages and potential fines, missing pieces, and missing blue ILL strap.
10% - Renewal, Overdues, & Recalls Management: Processes ILL renewal requests submitted by UCSB Library patrons; submits renewal requests to lending institutions via ILL management system; monitors renewal responses from lending institutions and adjusts due dates in both the ILL management system and the SILS as necessary; monitors overdue and recalled material and communicates accordingly with UCSB patrons and lending institutions as needed.
10% - Departmental & Patron Assistance: As needed, assists the ILL Lending Assistant, directing student assistants in support of these activities; as needed, assists Services Desk staff concerning ILL circulation transactions. Responds to and resolves patron inquiries submitted via telephone, email, or in person visits. Assists and instructs patrons on submitting new ILL requests or renewals of received materials. Monitors the Interlibrary Loan unit shared email inboxes and regularly receives articles received electronically (through email, the ILL management system, OCLC WorldShare, etc.).
5% - Miscellaneous: Actively seeks professional development opportunities to keep up to date with current practices in ILL. Maintains and updates ILL process and procedure documentation as assigned. Serves on Library Committees as assigned and contributes to Library projects and initiatives as needed. Completes other duties as assigned, including assisting other units in Access Services as needed.
UC Vaccination Programs Policy – With Interim Revisions
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Interim Revisions.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information:
UC Santa Barbara COVID-19 Information
· University of California Policy on Vaccinations – With Interim Amendments
* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For more information:
University of California's Affirmative Action Policy
University of California's Anti-Discrimination Policy
Reasonable Accommodations
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures
Application Status
If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
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