Description
Hiring Range
The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is Step 1: $25.27- Step 17:$35.90. The budgeted salary or hourly range that the University reasonably expects to pay for this position is STEP 1: $25.27.
Job Closing Date
Initial applicant review will begin on or around March 12th, 2024. Posting will remain open until filled.
This union position is represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010.
Remote/Hybrid eligibility: This position offers a hybrid work modality.
About UC Merced
The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.
The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.
The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.
The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.
About the Job
This position will serve under the direction of the Executive Associate Dean of the School of Social Sciences, Humanities and Arts as the SSHA Dean's Office Operations Coordinator managing office equipment and supply orders; supervising SSHA Dean's Suite Reception students; maintaining records and inventory management; managing a range of administrative operations related to the smooth function in the SSHA Dean's office. The SSHA Operations Coordinator will be the point of contact for the Executive Associate Dean and any additional Associate Deans and will manage their scheduling; draft, review, and send communications on behalf of the Associate Dean(s); organize and prepare for meetings; including gathering documents and attending to logistics of meetings; answer and respond to phone calls, communicate messages and information to the Associate Dean(s); prioritize emails and respond when necessary; coordinate travel arrangements; and maintain various records and documents for Associate Dean(s). The Operations Coordinator will play a crucial role in supporting the efficient functioning of the SSHA Dean's office by managing day-to-day operations, facilitating communication, and coordinating various administrative tasks.
KEY RESPONSIBILITIES
- Operations: Supervises Dean's Reception student employees. Independently selects, trains, and assigns duties. Ensures accuracy, quality, and timeliness in the completion of clerical and administrative duties. Ensures staffing of the SSHA reception office during open hours and at campus events. Plans, coordinates, and collaborates on the implementation of a variety of meetings and activities. Equipment Management: Maintains the organization's equipment inventory (theft sensitive and high valued) and is the primary liaison on equipment management; participates in audit reviews on SSHA's equipment assets worth $5,000 or more and will assist with compliance with UC and UCM policies. Collects equipment and university property from separating faculty or staff. Coordinates custodial services to clean out the vacant offices. Place monthly in-house Orders for the SSHA Dean's Office. Provide incoming staff with equipment: laptop, monitors, keyboard, mouse, docking station, and headset. Requests printing access for faculty, staff, and grad students.
- Admin Support: Manages records and compile information/data into reports. Coordinates/schedules and facilitate meetings. Provides support with scheduling room reservations and other meeting logistics. Creates meeting agendas and minutes. Creates and disseminates surveys and provide data analysis and reports. Collects and submits requests on behalf of the Associate Dean(s). Provides follow-up and track the action items from meetings to ensure the items are completed. Manages lists of dates and deadlines established by the campus. Assists with purchasing and travel for designated administrative staff. Creates and maintains spreadsheets and reports on behalf of the Associate Dean(s). May include event support, as needed.
- Financial Tasks: Provides Associate Dean(s) with administrative support as they administer the financial affairs of the school, including assistance with budget account reconciliation and coordination with the Dean's office financial staff. The budgetary duties will be transactional in nature, and the Operations Coordinator will work closely with the financial staff of the school, division, and/or department.
- Under the direction of the SSHA Associate Dean(s), implements and maintains efficient local processes. The Operations Coordinator will be the point of contact for the Associate Dean(s) and will maintain an archive of documents, flyers, brochures, communications, and other related material. Other administrative duties, as needed.
Qualifications
EDUCATION and EXPERIENCE
- High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent. (Required)
- Bachelor's degree from an accredited university. (Preferred)
- Three (3) years of administrative/clerical work experience, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required. (Required)
CRITICAL KNOWLEDGE AND SKILLS
- Working knowledge in administrative procedures and processes including word processing, spreadsheet and database applications
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Interpersonal skills with the ability to use discretion and maintain confidentiality.
Background Check
Background check and fingerprinting will be required.
Policy Statement
How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.
Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.
Vaccination Program Policy:
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.
Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.
E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/
Employee Referral Program
This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:
Step 5 of 7 (on the application) Referrals
How did you hear about the job? (select) “other”
Additional information? (select) “other”
Specific Referral Source? (write in) first and last name of referring employee
Referring employee MUST be named on application for eligibility.
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