Undergraduate Program Advisor (STDT ACAD ADVISOR 3) Job Listing at University of California in Davis, CA (Job ID 70445)

Description

Job Summary

Under primary supervision of the Department of Biomedical Engineering Graduate Student Services Adviser, and dotted-line reporting to the Director of Advising and Policy in the Engineering Undergraduate Office regarding matters relating to Academic Advising, independently responsible for managing the undergraduate student support services, and in collaboration with the faculty, implementing the department's undergraduate program, including assessment processes in compliance with ABET and other accreditation criteria in the College of Engineering (COE). Provide comprehensive and complex academic advising services to undergraduate students including advising program development, planning and implementation. Actively participate on faculty governance committees and recommend program improvements as needed. Provide specialized expertise in academic and student affairs issues pertinent to undergraduate students and to the development of college and department undergraduate education policies and practices. Serve as lead undergraduate academic advisor and department expert on academic advising. Collaborate with the department student services team to ensure all program goals, objectives and needs are met. Provide development and implementation of outreach, recruitment, admission, and retention efforts for undergraduate students. Represent the department on undergraduate matters with substantial delegated authority.

Apply By Date

July 4, 2024 at 11:59pm

Qualifications 

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree; or an equivalent combination of education and/or experience.
• Experience in holistic advising and counseling approaches and experience with academic policies, procedures, and requirements in a higher education setting; recommending solutions to progression and requirement issues; ability to make proper referrals to other campus resources.
• Experience to make decisions independently, manage details of complex projects and processes aligned with strategic priorities from start to finish with minimal direction, and to adapt to constantly shifting priorities and outcomes.
• Experience and ability to work autonomously and have good judgement to make independent decisions.
• Strong professional, interpersonal skills to work with and gain trust from department and college leadership, faculty, students, and other constituents from diverse backgrounds.
• Proven ability in problem identification, reasoning, analysis to identify trends; ability to find solutions to conflicting situations.
• Effective communication skills, both orally and in writing; ability to interact with individuals of varying ages and cultural backgrounds and perspectives.

Preferred Qualifications

• Experience in curriculum planning processes and best practices; knowledge of undergraduate and graduate courses and degree requirements.
• Experience using common university-specific computer application and student information systems (e.g., OASIS, Banner, DESII, ICMS).
• Experience with university, college, major, and general education policy requirements and their application to specific programs of major.
• Skill to identify and determine appropriate level of advising or referral services for individual students, providing immediate crisis counseling, and referrals to students in academic, financial or personal difficulty.
• Knowledge of accreditation processes to develop and implement ongoing assessment plan.
• Knowledge of department goals, faculty research interests, options/specializations offered in the BME undergraduate program as it relates to students pursuing undergraduate and graduate study demonstrated through completion of higher education or equivalent experience.
• Knowledge of UC policies regarding Privacy of Information.
• Investigative skills to elicit information using tact and diplomacy, recognizing potentially controversial or sensitive issues.
• Organizational and administrative skills to develop and implement new programs and/or material to better meet the undergraduate advising needs of the Department.
• Ability to obtain knowledge of degree requirements and mandatory advising system to prepare official major certifications, assist students with their academic plans and guide/track students through academic planning.
• Skills in judgment and decision-making, identifying measures of system performance and the actions to improve performance.

Key Responsibilities 

• 50% - ADVISING & COUNSELING
• 25% - PROGRAM DEVELOPMENT & IMPLEMENTATION
• 15% - ADMISSIONS, RECRUITMENT & ACADEMIC SERVICES
• 5% - LEADERSHIP IN POLICY DEVELOPMENT
• 5% - ACCREDITATION

Department Overview

The position is critical in providing guidance and support on decision-making to faculty in all areas of undergraduate affairs. Serves as the cornerstone in the undergraduate program; holding primary responsibility and accountability for all undergraduate programs within BME, including informal tracks in which students can specialize in different areas within BME, as well as the BME minor. Work is performed autonomously with direct reporting to the Student Services Supervisor and there is a dotted line relationship to the Director of Undergraduate Affairs in the Engineering Undergraduate Office. This relationship will allow the director to implement and assess academic advising best practices for students in the college to align practices with the academic advising profession nationally and internationally. The director will provide input during the annual EPAR process. The BME undergraduate program has approximately 450 students with 5 specializations, 35 faculty and ABET accreditation.

Position Information

• Salary or Pay Range: $53,700/yr. - $96,300/yr.
• Salary Frequency: Monthly
• Salary Grade: 19 CT
• UC Job Title: STDT ACAD ADVISOR 3
• Number of Positions: 1
• Appointment Type: Career 
• Percentage of Time: 100%
• Shift Hours: Manager will advise
• Location: Davis, CA / Hybrid
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:  https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles 
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Work Environment

• Occasionally work evenings and weekends. Limited vacation during peak periods such as the beginning and end of each quarter.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. 

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere